Exhibit
Planning

Exhibitor Move-In/Set-Up
Sun, May 5 / 10:00 a.m. – 5:00 p.m.
Mon, May 6 / 8:00 a.m. – 9:00 a.m.
All booths must be set-up and ready for business by Monday at 9:00 a.m.

Expo Show Hours
Mon, May 6 / 10:00 a.m. - 4:00 p.m.

Exhibitor Tear-Down/Move-Out
Mon, May 6 / 4:00 p.m. – 10:00 p.m.
Exhibits must remain intact until the show closes at 4:00 p.m. on Monday.

Exhibits must be removed from the building no later than 10:00 p.m.

Any items left in the building after the conclusion of exhibitor move-out will be discarded as trash and exhibitor will be financially liable for any applicable trash/dumpster fees.

The Westin does not allow transportation/shipping carriers to deliver to or pick-up from the hotel. All exhibitor shipments must be received at the Freeman Warehouse between April 5 and April 29.

If you are using your own carrier for return shipping after the show, please note that the return carrier will need to pick up from the Freeman Warehouse. See the Freeman Quick Facts for more information.

Please note that any exhibitors who ship their materials will be subject to Material Handling charges.

Please see Freeman Online Exhibitor Kit for more information.



Alternatively, exhibitors may carry in their own booth materials, provided they are able to hand carry without the use of any mechanical equipment. See Union Jurisdictions

All exhibitors are required to submit their booth plans for approval. Failure to do so may result in the need for inconvenient and potentially costly onsite modifications to your display.

Deadline to submit: March 1, 2024

Show Management reserves the right to prohibit the installation of any exhibit which does not meet its approval. Exhibitors should be sure that all final exhibit designs are within the construction guidelines and then use the form linked below to submit the details to Show Management for review.

Learn more here: Terms & Conditions: Section 5 - Booth Construction Guidelines

Submit a Booth Layout
10x10 Booth Template
10x20 Booth Template

Exhibitor Liability Insurance – Required
Deadline: March 1, 2024
Vendor: Rainprotection | Exhibitor Liability Insurance Program


Furniture, Carpet, Shipping, Material Handling, Labor, etc…
Deadline: April 8, 2024
Vendor: Freeman | Freeman Online Exhibitor Kit | Freeman Quick Facts

Lead Retrieval
Deadline: April 12, 2024
Vendor: eShow | eShow Exhibitor Service Center

Electrical, AudioVisual Rentals
Deadline: April 19, 2024
Vendor: Encore | Encore Online Ordering Portal


Internet, Booth Catering, Food & Beverage Sample Distribution
Deadline: April 19, 2024
Vendor: The Westin at Boston Seaport District | Download Internet Order Form
For Booth Catering and Food & Beverage Sampling: Heather.DeJaco@WestinBostonSeaport.com


Keep track of all show deadlines by logging in to your Map Your Show Exhibitor Checklist

Tables, chairs and other furnishings are not included with booth space.

Exhibitors may bring in their own furnishings or rent from Freeman by visiting FreemanOnline.

Order by April 8.

The purchase price of your booth space includes:
8’ high booth back drape
3’ high draped side dividers
44” x 7” identification sign with company name & booth #.

Freeman is the general contractor for the show and responsible for all movement of freight within the event venue. They are the exclusive provider of the services below.
Go to FreemanOnline

• Material Handling
• Installation & Dismantle Labor

Exhibitors may, with prior written approval by IFMA, hire outside contractors for installation and dismantling of booths. Exhibitors must employ members of appropriate trade unions where required. EAC houses must supply proof of liability insurance certificates and letters of intent to Show management.
EAC Notification Form